Changing Directors or Shareholders (CoR39 Guide)

When You Need a CoR 39

• Appointing a new director or removing an existing one
• Updating an existing director’s details (name, address, nationality)
• Changing shareholding (issue, transfer or cancellation of shares)

Procedure

1. Board/Shareholder Approval:
   • Ensure the company’s MOI allows such changes.
   • Record a directors’ or shareholders’ resolution approving the change.
2. Prepare the CoR 39 Form:
   • Enter details of the company (registration number, name).
   • Provide particulars of incoming or outgoing directors and shareholders.
   • Specify the date of appointment or resignation.
3. Attach Supporting Documents:
   • Certified ID copies of incoming directors/shareholders
   • Resignation letters or acceptance letters
   • Updated register of directors and share certificate, if needed
4. Submit to CIPC:
   • Log in to e‑services.
   • Upload the CoR 39 and attachments.
   • Pay the prescribed fee.
5. Record Changes Internally:
   • Update your share register, directors’ register and minute books.
   • Issue new share certificates reflecting changes.

Best Practices

• Keep meticulous records—errors can delay the process.
• If a conflict arises, involve legal counsel to ensure the proper removal of directors.
• Changing shareholders may require compliance with pre‑emptive rights or other restrictions in the MOI or shareholder agreement.