Beneficial Ownership Registration

Submit your Beneficial Ownership details securely online. We prepare and file your CIPC BO declaration for R590 within 1–3 working days.

Please complete this form so we can prepare and submit your company's Beneficial Ownership filing to CIPC.

Step 1 of 3

This field is for validation purposes and should be left unchanged.

Company Details

Company Name(Required)

Company Registration Number(Required)

Company Category(Required)

Non-affected company – with beneficial ownership to declare

Non-affected company – no beneficial ownership to declare (directors/members only)

Affected company (regulated company or subsidiary of one)

This determines which registers and documents CIPC requires for your filing.

Contact Person(Required)

Email Address(Required)

Mobile Number(Required)

Beneficial Owner Details

A beneficial owner is any natural person who directly or indirectly owns 5% or more of the company, or exercises effective control over it.

How many beneficial owners are you declaring?(Required)

Additional sections will appear below for each owner. If you have more than 4, please contact us directly.

Beneficial Owner 1

First Name(Required)

Last Name(Required)

Identification Type(Required)

South African ID Number

Foreign Passport

ID / Passport Number(Required)

SA ID numbers are verified against the Department of Home Affairs database.

Nationality(Required)

Country of Residence

Required for foreign beneficial owners.

Date of Birth(Required)

Residential Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Percentage Ownership (%)(Required)

Please enter a number from 5 to 100.

Combined direct and indirect interest. Only persons holding 5% or more must be declared.

Date Beneficial Interest was Acquired(Required)

Nature of Ownership / Control(Required)

Direct shareholding (5% or more)

Indirect shareholding (through another company)

Control of voting rights

Right to appoint or remove directors

Trust beneficiary / trustee / founder

Material influence or effective control

Other

Select all that apply.

Certification requirement: The ID / passport copy must be certified within the last 3 months. Uncertified or incorrectly certified copies will invalidate the CIPC filing. Foreign passports must be certified or notarised.

Certified ID / Passport Copy(Required)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Certified within the last 3 months.

Proof of Residential Address (Optional)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Not older than 3 months.

Beneficial Owner 2

First Name(Required)

Last Name(Required)

Identification Type(Required)

South African ID Number

Foreign Passport

ID / Passport Number(Required)

SA ID numbers are verified against the Department of Home Affairs database.

Nationality(Required)

Country of Residence

Required for foreign beneficial owners.

Date of Birth(Required)

Residential Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Percentage Ownership (%)(Required)

Please enter a number from 5 to 100.

Combined direct and indirect interest. Only persons holding 5% or more must be declared.

Date Beneficial Interest was Acquired(Required)

Nature of Ownership / Control(Required)

Direct shareholding (5% or more)

Indirect shareholding (through another company)

Control of voting rights

Right to appoint or remove directors

Trust beneficiary / trustee / founder

Material influence or effective control

Other

Select all that apply.

Certified ID / Passport Copy(Required)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Certified within the last 3 months.

Proof of Residential Address (Optional)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Not older than 3 months.

Beneficial Owner 3

First Name(Required)

Last Name(Required)

Identification Type(Required)

South African ID Number

Foreign Passport

ID / Passport Number(Required)

SA ID numbers are verified against the Department of Home Affairs database.

Nationality(Required)

Country of Residence

Required for foreign beneficial owners.

Date of Birth(Required)

Residential Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Percentage Ownership (%)(Required)

Please enter a number from 5 to 100.

Combined direct and indirect interest. Only persons holding 5% or more must be declared.

Date Beneficial Interest was Acquired(Required)

Nature of Ownership / Control(Required)

Direct shareholding (5% or more)

Indirect shareholding (through another company)

Control of voting rights

Right to appoint or remove directors

Trust beneficiary / trustee / founder

Material influence or effective control

Other

Select all that apply.

Certified ID / Passport Copy(Required)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Certified within the last 3 months.

Proof of Residential Address (Optional)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Not older than 3 months.

Beneficial Owner 4

First Name(Required)

Last Name(Required)

Identification Type(Required)

South African ID Number

Foreign Passport

ID / Passport Number(Required)

SA ID numbers are verified against the Department of Home Affairs database.

Nationality(Required)

Country of Residence

Required for foreign beneficial owners.

Date of Birth(Required)

Residential Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Percentage Ownership (%)(Required)

Please enter a number from 5 to 100.

Combined direct and indirect interest. Only persons holding 5% or more must be declared.

Date Beneficial Interest was Acquired(Required)

Nature of Ownership / Control(Required)

Direct shareholding (5% or more)

Indirect shareholding (through another company)

Control of voting rights

Right to appoint or remove directors

Trust beneficiary / trustee / founder

Material influence or effective control

Other

Select all that apply.

Certified ID / Passport Copy(Required)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Certified within the last 3 months.

Proof of Residential Address (Optional)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Accepted: PDF, JPG, PNG. Not older than 3 months.

Company Documents

Mandate requirement: CIPC requires a signed mandate on the company's letterhead, signed by at least 50% + 1 of the directors, authorising the filer to submit beneficial ownership information on the company's behalf. If you don't have one yet, we will prepare it for signature.

Signed Mandate / Board Resolution to File BO (if already signed)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

On company letterhead, signed by a majority of directors. Leave blank if you need us to prepare it.

Securities Register / Share Register(Required)

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB, Max. files: 10.

Every company must file its securities register annually with CIPC (not applicable to affected companies, which file a beneficial interest register instead).

Beneficial Interest Register

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB, Max. files: 10.

Required for affected companies.

Share Certificates (Optional)

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB, Max. files: 10.

Memorandum of Incorporation (MOI) (Optional)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Company Organogram / Ownership Structure Diagram

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB, Max. files: 10.

Required where ownership is held indirectly through other companies or trusts.

Trust Deed (Only if applicable)

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB, Max. files: 10.

Required where a trust holds shares or control.

Letter of Authority (Only if applicable)

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 2 MB.

Required where a trust is involved — issued by the Master of the High Court.

Declaration

Declaration(Required)

I confirm that all information supplied is true and correct.

I authorise My Company Registrations to prepare and submit the Beneficial Ownership filing on behalf of the company.

I consent to the processing of the personal information supplied in this form for the purpose of the CIPC Beneficial Ownership filing, in accordance with POPIA.

Providing false or misleading beneficial ownership information is an offence under the Companies Act.

Product Name

Price:

Total

Beneficial Ownership Registration

Company Details

Beneficial Owner Details

Beneficial Owner 1

Beneficial Owner 2

Beneficial Owner 3

Beneficial Owner 4

Company Documents

Declaration

MCR

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