Beneficial Ownership filing · CIPC
Beneficial Ownership filing, done for you
CIPC needs to know which real people own or control your company. We prepare it, check it and submit it.
You answer a few questions and upload IDs. No legal jargon, and no guessing which box to tick.
- R590once-off
- 1–3working days
- 100%online
You can save your progress and finish later.
What is Beneficial Ownership, in plain English?
The jargon is heavier than the idea. Here's the idea.
For example: two friends own a Pty Ltd, 50% each. Both are beneficial owners, so both go on the filing. A third person holding 3% with no say in running the company isn't over the line, so they don't.
Who needs to file? Most likely you.
If your company is registered with CIPC, it files. That includes every Pty Ltd, even one with a single owner.
- Your company has owners with 5% or moreYou list each of them.
- Nobody reaches 5%You still file. The declaration says there's no one to list.
- You're a regulated company, or a subsidiary of oneYou have extra paperwork, including a beneficial interest register. We'll tell you what applies.
Not sure where you fit? A few types of organisation are exempt, such as listed companies and co-operatives. Call us and we'll tell you in a minute.
What information you'll need
Two lists: one about each owner, one about the company.
About each owner
Our form takes up to four owners per filing.
- Full name
- ID or passport number
- Nationality and country of residence
- Date of birth
- Residential address
- The percentage they own
- The date they got their interest
- How they own or control the company
- A certified copy of their ID or passport, certified within the last 3 months
More than four owners? Call us and we'll sort it out.
About the company
Some depend on how your company is set up.
- A signed mandate or board resolution, signed by the majority of directors
- Your share register (the securities register)
- An ownership diagram, if the company is owned through other companies
- The trust deed and letter of authority, if a trust is involved
- A beneficial interest register, for regulated companies only
Missing one of these? Tell us and we'll help you put it together.
Certified copies: a photocopy that a police station or commissioner of oaths has stamped as a true copy of the original.
Why it matters
None of this is hard to fix. It's just easy to miss.
How we help
You give us the facts. We turn them into a filing CIPC accepts.
Beneficial Ownership filing
R590
once-off · we prepare, check and submit
File My Beneficial Ownership — R590You can save your progress and finish later.
- 1Tell us about your company and its ownersCompany details, a contact person, and each owner's information.
- 2Upload your documentsCertified ID copies, your share register and the other documents from the list above.
- 3We prepare, check and submitWe check everything against your documents and file it with CIPC, typically within 1–3 working days.
Can I do this myself? Yes. You can file directly with CIPC, and as far as published guides say, CIPC doesn't charge for it. The R590 pays for us preparing it, checking it against your documents, submitting it, and fixing mistakes before they reach CIPC.
Is it safe to upload IDs? Here’s what happens to them.
You’re trusting us with personal documents and money. So here’s how we look after both, and who you’re dealing with.
- Uploaded over an encrypted connectionSend your ID through the secure form, never by email or WhatsApp.
- Used only to register your companyWe handle personal information in line with POPIA. Read the Privacy Policy.
- Card details go to the payment providerYou pay by card or EFT. We don't see or store your card number.
- A business you can phoneReal people answer, Monday to Saturday. Refund terms are in our Terms, and linked at payment.
Who you're dealing with
- Company
- Business Online Consulting
Reg. 2015/243029/07 - Registered office
- KwaZulu-Natal, South Africa
- Call
- 061 606 8198 · Mon–Fri 8–5, Sat 9–1
Beneficial Ownership questions
Not here? Call us on 061 606 8198.
What if nobody owns 5% of my company?
You still file. The declaration confirms that there are no beneficial owners to list.
How many owners can I list?
Our online form takes up to four owners per filing. If you have more, call us and we’ll sort it out.
My company is owned by another company or a trust. Does that change anything?
It can. You need to look through to the real people behind them. You’ll also need an ownership diagram, plus the trust deed and letter of authority if a trust is involved. We’ll guide you through it.
How long does it take?
We prepare and submit your filing within 1–3 working days of getting your form and documents.
Do I need to file again later?
Yes, when something changes, like a new shareholder or a sale of shares. The rule is within 10 days of the change. Call us and we’ll help with the update.
Do I have to use you?
No. You can file directly with CIPC yourself. We take the paperwork off your plate.
Haven't registered your company yet?
Start there. R850 once-off, and your documents arrive in 3–5 working days.
Get your Beneficial Ownership filed.
R590 once-off. We prepare it, check it and submit it.
100% online · 1–3 working days · Real people, Mon–Sat